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 Did you know that hotels can be booked ahead up to five years in advance for your conference or convention?
 The space can be contracted with the hotel and one year prior to the meeting date; the hotel will confirm the guest room rate. Food and beverage rates are guaranteed six months prior to the event.

Conference Solutions USA...
uses our top-notch negotiation skills and contract knowledge to keep your best interests and bottom line in mind. We verify that the confirmed one year rate has an excellent value so you will be able to draw the maximum number of participants.



Avoid legal lingo and contract confusion. Outsource to an expert conference planner.

Services...
A successful conference, convention, or meeting is crucial to your brand image and bottom line. Here’s a list of services that Conference Solutions USA provides:

  • One associate is your single point of contact

  • Nationwide site research and selection with hotels and other meeting venues

  • Site inspection assistance and make arrangements for overnight hotel accommodations upon request

  • Contract negotiation to offer you the best value and keep the liability and risk factor reduced to a minimum

  • Food and beverage coordination and price coordination on budget with supervision on site.

  • Assist in providing pick-up reports and delegate lists from the hotel to keep you better informed about the status of your reservations.

    Why are pick-up reports important? Every hotel contract has a cut-off date. At this date, unreserved rooms will be returned to the hotel and any new reservation requests will be subject to availability. It’s extremely important for you to receive these reports on a regular basis because per contract you have to guarantee a total number of room nights. If the reservations are coming in too slowly, you can take action to increase reservation response.

  • Be present and assist with the pre-convention meeting

  • On site coordination to assist with check-in guest rooms, meeting space, and audio visual verification; monitor food and beverage events

  • Registration services

  • Arrange computer, office and audio-visual equipment rentals

  • Provide group with a list of group air travel discounts


    Additional services available on request

    Please contact us today for a NO-OBLIGATION conference solution consultation.

    Or call us at 702-561-1840.